Virtual Administrative Assistant – Logistics & Project Coordination

About the Company A specialized company that installs automated racking and robotic storage systems for warehouses and industrial facilities. These high-tech systems include automated forklifts and advanced storage solutions used in large-scale logistics environments. As the company expands and takes on larger installation projects, including international work we are seeking a reliable Virtual Assistant to help manage administrative coordination, equipment logistics, and project tracking. Role Overview This role is primarily administrative and operational support for the company owner. You will help coordinate project logistics, maintain organized records of quotes and job progress, and assist with travel and equipment arrangements for installation projects. The role will begin part-time and may scale to full-time as project volume increases. Core Responsibilities Administrative & Project Support ● Maintain a job log to track ongoing installation projects ● Maintain and update a quote tracking log ● Organize project documentation and notes ● Assist the owner with administrative coordination and task tracking Travel & Logistics Coordination ● Book hotel accommodations for installation teams ● Assist with scheduling travel for project work ● Coordinate project-related logistics as needed Equipment Rental Coordination ● Contact suppliers to arrange rental equipment for installat...