Executive Virtual Assistant (Accounting, Travel & Admin Support)

Job Description:

We are seeking a resourceful and proactive Executive Virtual Assistant to support a software consultant with both business operations and personal administrative tasks. This role requires someone who can handle light bookkeeping, coordinate travel, manage calendars, and assist with various operational responsibilities across both personal and professional domains.

Key Responsibilities:

Business Support

Run payroll and health insurance processes (with support or by sourcing providers)

Organize and consolidate financial statements; assist with light accounting tasks

Source service providers when needed (e.g., for accounting or insurance)

Personal Support

Plan domestic and international travel (including visa appointments, itinerary prep)

Keep calendar clean and updated

Organize and manage personal paperwork and records

Communication & Coordination

Use email and spreadsheets to manage information

Communicate via WhatsApp, Slack, or preferred messaging app

Operate independently and follow through with minimal supervision

Must-Have Qualifications:

3 to 5 years experience as an EA

Strong organizational and multitasking skills

Proficiency in Excel/Google Sheets

Familiarity with QuickBooks or willingness to learn

Experience in payroll, insurance, or accounting support (even at light level)

Experience planning and booking travel (including visas and international travel)

Excellent written and spoken English

Resourceful, detail-oriented, and self-managing

Comfortable using client-provided email and handling sensitive information under NDA