Administrative Assistant | Project Support | Landscaping Industry

About the Company We are a landscape design and build company based in Billings, Montana. As our business continues to grow, we are looking for a reliable and detail-oriented Virtual Assistant to support our day-to-day administrative operations and help keep our projects organised and running smoothly. Position Overview We are seeking a proactive Administrative Assistant to provide backend operational support across project administration, bookkeeping assistance, client follow-ups, and data management. This role will work closely with the business owner, helping to reduce administrative workload and improve overall efficiency. Key Responsibilities Administrative Support Enter and organise receipts, invoices, and project-related documentation Maintain accurate records across company systems and software Support general administrative and data entry tasks Ensure project information is updated and organised Financial and Bookkeeping Support Assist with data entry and record management within QuickBooks Track invoices and support accounts administration Maintain accurate financial records and documentation Client Communication Follow up with clients regarding outstanding invoices Check in on estimates and proposals that have been sent Provide professional and timely communication via email and phone Maintain strong customer service standards Project and Estimating Support Assist w...