Executive Assistant US-Based Part Time

Please whitelist the domains " lever.co " and " hire.lever.co " with your email provider to make sure you get our emails. Executive Assistant Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot. Key Responsibilities: Manage and organize emails, messages, and Microsoft Teams chats, creating prioritized task lists for the executive Gather context and information before escalating matters to Linda, filtering urgency and importance appropriately Follow up with staff and clients on behalf of the executive to reduce interruptions and maintain workflow efficiency Attend important client meetings, take notes/transcripts, capture action items, and relay relevant updates to programmers and staff Summarize only critical information and updates that Linda actually needs to know Track client requests, project progress, equipment/orders, pending fixes, and follow-ups Monitor Jira ticket updates and coordinate with staff through Microsoft Teams to provide internal client updates Escalate concerns and issues only when necessary Provide executive assistance support, including reminders, calendar awareness, prioritization, and helping determine which meetings require executive attention Help protect the executive’s time thro...