Virtual Assistant (Generalist / Executive Support)

About the Role

Our client is a growing, independent audio production company seeking a proactive and highly organized Virtual Assistant to support day-to-day operations.

This role is ideal for a self-starter who thrives in a fast-paced, creative environment and is comfortable switching between tasks. You’ll work directly with the founder to streamline workflows, manage data, and support research efforts, freeing up time for higher-level creative and business development work.

Key Responsibilities

● Research companies, industries, and key decision-makers (e.g. production companies, agencies)

● Identify and compile contact lists (LinkedIn, company sites, etc.)

● Maintain and organize CRM (Folk) data, including:

○ Updating records

○ Cleaning and structuring data

○ Tracking relationships and outreach opportunities

● Assist with outreach preparation (e.g. guest lists for events, networking targets)

● Conduct general research tasks (business, creative, and occasional personal projects such as real estate research)

● Help improve organization and workflow systems

● Remotely operating a computer via MacOS.

Ideal Candidate

• Highly proactive, able to take direction and run with it independently
• Strong research skills (you know how to find useful information, not just surface-level data)
• Detail-oriented and naturally organized
• Comfortable working in a dynamic environment with shifting priorities
• Strong written English and communication skills
• Reliable with consistent follow-through
• MacOS Experience

Technical Requirements (Must Have)

• Ability to access a remote machine (via tools such as Jump Desktop)
• Familiarity with:
• ○ LinkedIn
• ○ CRM systems (experience with Folk is a bonus, not required)

Nice to Have

• Experience supporting creative, production, or agency-based businesses
• Understanding of US (particularly New York) agency/production landscape
• Experience in audio, media, or creative industries